Planning A Big Trip: Budget

When preparing to travel, lay out all your clothes and all your money.  Then take half the clothes and twice the money.  ~Susan Heller

When I talk to people about my travels, the first thing they comment on is how they wish they could go to cool places like Italy and NYC.  And almost always, people say they could never do these things because it is too expensive.  Travel, like most things in life, is a choice.  If you choose to make it a priority, then you end up actually doing it.  When Travis and I got married, one of our biggest goals was to travel.  Consequently, we sacrificed on a few things (new television and furniture) so we could save for fun trips.  We have been blessed to travel to some of the coolest places on Earth in just a few short years.  Part of this comes with Travis's ability to properly budget a trip.

I am the first to say that money is not my strong suit.  I am by no means a crazy spender (although Travis may think otherwise) but I don't really think things through like my husband.  Thankfully, he is able to calculate quickly how much we will need to a trip.

Here is how we budget our trips.  We always pay for the majority of our trip before we go.  This makes the actual trip much more fun because we are not worried about how much we are spending each and every day.  So, get the biggest expenses out of the way a few months ahead of time (plane ticket, hotel).  Sometimes hotels will give you a discount for paying in advance.  (Look to smaller hotels in Europe).  This might be helpful for when you plan your next trip.

Travel (airfare, taxi fare, subways, bike rental, train tickets, etc.) 
 Do your research ahead of time.  Look to travel websites like Kayak, FareCompare or Airfare Watchdog to snag the cheapest flights.  If you are a student, look at studentuniverse.com.  When Travis and I were in college and took our first trip together to Europe, we scored $650 tickets in the summer to London on StudentUniverse.  Look on FareCompare's map of prices for an idea on what a plane ticket to Japan costs in July.  (I have looked, it is around $1200 bucks). 

In most major cities you can look ahead for subway/underground fares to get an idea of what you want.  Also, travel books will have a section in the beginning about what to expect on travel.  A cab ride in Rome might be cheaper than navigating the crazy bus system.  Or the thought of navigating a foreign bus route might be worth spending a little more on cab fare.  Be prepared and do your research and know your limits.  

Hotel 
Make a list of what is important to you.  Is it fancy bedding?  A bathroom attached to your room?  Is breakfast included?  Ambience and character?  A trusted "name"?  I like TripAdvisor for reviews and suggestions on places to stay.  You can easily get an idea of what a room costs and look at real pictures taken by real traveler cameras of rooms and hotels.  This prepares you for the bathroom down the hall or the awesome breakfast. 

Decide what kind of trip you are taking.  Are you going to the beach in Mexico?  Then splurge on the room because you will spend a lot of time there.  Are you going to Europe?  Then just remember, you only sleep there.  Look to location over name brand or size.  It is important that if you are in a big city, you want to stay near the things you plan on visiting.  Do you research, buy a few books, and read about where you want to stay.  If you can sacrifice on a few luxuries in order to make the trip, do it.  The experience of travel is much better than the sheets. 

Tabard Inn, Washington D.C. Small, quaint rooms with great breakfast!

Food 
Is this a big part of your trip?  For example, when we visited San Francisco, we quickly discovered that the food was incredible, so we spent big on dinners.  And it was worth it.  In Italy this past summer, we knew that we could eat pretty cheaply, but we wanted to be able to have a few nice dinners in each town we visited.  In Florence, we "pic-niced" outside of the Boboli Gardens in front of the Pitti Palace, visiting the local grocer across the street for fresh melon, cheese, and prociutto to stay within our daily budget. 

When traveling abroad, look for hotels that include breakfast.  It is usually pretty good (various meats and cheeses, juice, pastry, coffee) and saves you the time and extra bucks you would spend each morning looking for breakfast.  Also, be realistic and include drinks.  You might walk by a quaint little bar at 4 in the afternoon and think, man a beer sounds great right now.  But, be ready to pay a little more than you would back home.  Be honest about how you spend here, and add about 25-40 bucks for travel.  

Activities
Do you plan on visiting any museums?  Do you want to rent an umbrella at the beach?  Do you plan on shopping at H&M?  Do your research.  Almost every major museum in the world has a website and will tell you exactly how much it will cost.  Some famous museums even have deals.  For example, when we visited NYC this past fall, we found out that on Friday evenings the MOMA has free admission thanks to Target.  The line snaked around the corner at 5:30 (but moved quickly) and it was crowded inside, but we were able to avoid the $20 entrance fee.  Some museums will give you a discount if you are a student, and some will even discount you for being a teacher.  Teachers, do not hesitate to pull the teacher card.  You will be amazed at the deals you can score.  More on that later.

Fat Tire Bike Tours in Barcelona.  A great way to see the city!

I met a lot of people in Europe.  I even encountered myself.  ~James Baldwin

My best suggestion for taking big trips is to be honest about the kind of trip you want.  Planning a trip can be fun, especially if you want to visit a place way different from where you live.  Look to blogs and travel websites and spend a few hours at Barnes & Noble in the travel section.  That is a great way to spend a Saturday night.  There, you can get an honest perspective on how much it will cost and you can decide accordingly.  Also, you can contact me and will talk for hours about it.  HOURS.  Thus, the blog.  Happy travels!